The best gym membership management software can help you automate billing, streamline member check-ins, and simplify scheduling—making your gym easier to manage and your members happier. If you run a fitness center, yoga studio, or boutique gym, understanding your options for modern gym management tools is crucial to growing your business and saving time.
In this guide, you’ll learn:
- What gym membership software is and why it matters
- The top-rated gym management solutions for 2025
- Up-to-date pricing and features comparison
- Tips on choosing the best system for your needs
- Real-world examples and expert answers to common questions
For further details, see Capterra’s Gym Management Software Directory or the official NASM resource.
What is Gym Membership Management Software?
Gym membership management software is a digital platform designed to automate and simplify everyday gym operations. Typical features include:
- Automated billing and invoicing
- Class and appointment scheduling
- Member self-service portals and apps
- 24/7 access control (barcode, mobile, key fob)
- Marketing and communication tools
- Reporting and analytics dashboards
Why it matters: Using the right software saves you hours each week, reduces errors, and increases member retention.
Top 7 Best Gym Membership Management Software (2025)
Here are the top gym membership management systems for 2025, with the latest features and pricing.
1. ABC Glofox
- Best for: Growing boutique gyms and studios
- Features: Automated billing, member app, class booking, access control (Source)
- Pricing: Custom quote (starts around $110/month)
- Recent Update (2025): Enhanced Zapier integrations and real-time reporting
- Pros: Intuitive app, branded experience
- Cons: Customization can require setup help
2. Exercise.com
- Best for: Custom branding and automation
- Features: Mobile apps, recurring payments, workout tracking, online bookings (Source)
- Pricing: $1,500–$5,000/year
- Pros: Personalized onboarding, white-label solutions
- Cons: Higher price for advanced features
3. Mindbody
- Best for: Wellness businesses and multi-location gyms
- Features: Class scheduling, video integration, marketplace exposure (Source)
- Pricing: $159–$699/month (as of July 2025)
- Pros: Large client marketplace, marketing tools
- Cons: Learning curve, support can be slow
4. Zen Planner
- Best for: Yoga, martial arts, boutique fitness
- Features: Belt/rank tracking, automated emails, workout tracking (Source)
- Pricing: $117–$227/month
- Pros: Customizable reports, member self-service
- Cons: Some users report slow mobile app updates
5. Gymdesk
- Best for: Small gyms, martial arts studios
- Features: Website builder, billing, attendance, no contracts (Source)
- Pricing: Starts at $75/month
- Pros: Simple setup, responsive support
- Cons: Fewer advanced integrations
6. Wodify
- Best for: CrossFit gyms and strength training clubs
- Features: Member tracking, performance analytics, class caps (Source)
- Pricing: $99–$299/month
- Pros: Built-in coaching tools, workout tracking
- Cons: Some reports of lag during peak hours
7. Club OS
- Best for: Gyms needing strong marketing automation
- Features: Lead management, text/email automation, member CRM (Source)
- Pricing: Custom (contact sales)
- Pros: Robust sales & marketing features
- Cons: May require onboarding for new staff
Key Features to Look for in Gym Membership Management Software
When selecting the best gym membership management software, look for these features:
- Automated recurring billing
- Mobile member app
- Class booking and waitlist management
- 24/7 access control
- Reporting and analytics dashboards
- CRM and marketing automation
- Integrations with accounting and payment platforms
- Data security and compliance (e.g., GDPR, PCI DSS)
Pricing Comparison Table (2025)
| Software | Starting Price | Trial/Free Demo | Notable Features |
|---|---|---|---|
| ABC Glofox | ~$110/month | Yes | Branded app, access control |
| Exercise.com | $1,500/year | Yes | White-label app, automation |
| Mindbody | $159/month | Yes | Marketing, marketplace |
| Zen Planner | $117/month | Yes | Belt tracking, automation |
| Gymdesk | $75/month | Yes | Website, no contracts |
| Wodify | $99/month | Yes | Coaching, CrossFit support |
| Club OS | Custom | Yes | Marketing, CRM |
Pricing as of July 2025. Check vendor site for latest updates. Most offer free trials or demos.
Real-World Example
A 10-location yoga studio switched from spreadsheets to Glofox and reduced admin hours by 30%—staff now focus on member engagement and class quality instead of manual billing and bookings. (Glofox case study)
Frequently Asked Questions (FAQ)
What’s the most user-friendly gym software for small gyms?
Gymdesk and Zen Planner are both praised for ease of use, affordable pricing, and quick setup.
Do these systems support online payments?
All leading gym management software, including Mindbody, Glofox, and Exercise.com, support credit cards, ACH, and often PayPal/Stripe.
Which platform is best for CrossFit or martial arts gyms?
Wodify for CrossFit and Zen Planner or Gymdesk for martial arts.
Can I get a custom-branded app?
Exercise.com and ABC Glofox both offer white-label apps with your gym’s logo and colors.
Are there free gym management software options?
Most reputable options offer a free trial but not a truly free plan; beware of hidden fees with “free forever” tools.
Conclusion
Choosing the best gym membership management software is the fastest way to automate your gym, save time, and keep members loyal.
For small and boutique gyms, start with Gymdesk or Zen Planner for low-cost simplicity. For branded experiences or automation, try Exercise.com or ABC Glofox. Test-drive your top choices—almost all offer free trials or demos.